AI PMO Platform
From meeting detection and attendance to minutes creation, action item extraction, and project management integration. Comprehensive support for professionals working across multiple projects and organizations — a true AI PMO.
Product Demo
Problem
After every meeting, organizing notes and compiling shared documents. With 3 meetings a day, that alone eats 1.5 hours.
"Wait, who was supposed to handle that?" — Writing minutes is pointless if the action items never get executed.
A decision in Project A impacts Project B. But you only realize it after the problem surfaces.
Solution
Secretary.io doesn't build its own transcription engine. We delegate audio processing to the best providers like Vexa and Recall.ai, and focus entirely on what matters: moving your projects forward.
Features
Automatically detects meetings via Google Calendar integration. Sends reminders before start and prepares the minutes bot to join.
Collects incomplete tasks from previous meetings and related tickets to auto-generate an agenda draft.
Minutes bot automatically joins Zoom / Meet / Teams. Performs real-time transcription with high-accuracy speaker diarization.
AI understands conversational context and structures decisions, TODOs, and concerns in real time. Zero missed items.
Automatically syncs extracted action items to Linear / Jira / Notion. Estimates and sets assignees and due dates.
Analyzes meeting data across multiple projects. AI autonomously performs risk detection and dependency visualization.
How It Works
Sign in to Secretary.io with your Google account. Your calendar syncs automatically to detect upcoming meetings.
Install the desktop app "MTG Helper". It automates meeting detection and bot participation.
Just join Zoom / Meet / Teams as you normally do. The Helper automatically sends a bot to transcribe and summarize.
After meetings, AI-summarized minutes appear in your Secretary.io inbox. Assign them to projects and phases with one click.
Based on accumulated meeting data, AI autonomously tracks phase progress, detects risks, and suggests next actions.
Comparison
| Typical Meeting Tools | Secretary.io | |
|---|---|---|
| Transcription & Summary | Supported | Supported |
| Auto Bot Join | Partial | All platforms |
| Action Item Extraction | Basic | With assignee & deadline estimation |
| PM Tool Auto Sync | Not supported | Bidirectional real-time sync |
| Pre-Meeting Agenda Prep | Not supported | Auto-generated |
| Cross-Project Analysis | Not supported | Auto risk detection |
Technology
Secretary.io integrates a Project Management Server and a Meeting Recording Service to seamlessly automate the journey from meetings to project execution.
The AI backend that manages project lifecycles — structuring information from meetings and converting it into actionable tasks.
Recording service built on Vexa as its core engine. Handles automatic meeting participation through real-time transcription.
Use Cases
Automatically reflect sprint review and daily standup decisions as Linear tickets. Eliminate scrum master minutes work entirely.
Cross-analyze meeting data across multiple projects. AI detects progress delays and resource conflicts before they become visible problems.
Accurately record client meetings and prevent miscommunication. Reliably track action items from requirements definition and design reviews.
For Lawyers
From client interviews, negotiations and internal case meetings to organizing deadlines and tasks — see how lawyers and law firms can use Secretary.io.
FAQ
We support Google Meet, Zoom, and Microsoft Teams. Our bot automatically joins meetings and captures audio. With calendar integration, it handles both scheduled and impromptu meetings.
Audio data is immediately deleted after processing. Text data is stored encrypted and fully isolated per tenant. Enterprise plans also offer on-premise deployment.
Connect easily via OAuth. We support Linear, Jira, Notion, Asana, and GitHub Issues. Custom field mapping is available, so you can adopt it without disrupting existing workflows.
When the bot joins a meeting, all participants are notified about recording. Participants can accept or decline via the in-meeting UI or Slack. Customizable to match your corporate compliance policies.
Using state-of-the-art ASR models, we achieve over 95% accuracy for Japanese. Custom dictionary registration is supported for technical terms and project-specific vocabulary.
Pricing
Try all features free during our early access period.
For small teams
For growing teams
For large organizations
Secretary.io is currently accepting companies into our early access program. Help us shape the future of AI-powered project management.
Thank you for applying. Our team will reach out to you shortly.